Full VB-MAPP assessments can now be run and stored within MPM and if utilizing our VB-MAPP feature you will have full access to a VB-MAPP specific program library. All assessments will be viewable and scorable from the Client Clinical Profile. To start using VB-MAPP, please complete the following actions: 

  1. Enable the Site Flag:
    Your site's access to the VB-MAPP is controlled by a site flag. If you would like to utilize VB-MAPP with one or more of your clients, this flag must be turned on. To turn on the flag navigate to Site Details and Rules --> Site Configurations --> Turn on VMAP Configuration.
     
    As soon as this flag is enabled you will see the VB-MAPP program library within the Program/Goal library page.
  2. Enable the Client Flag:
    Once the site flag is on, you can select which clients you would like to conduct a VB-MAPP assessment for. To run an assessment for a learner, the Client Flag must be enabled.  

    Note that enabling the client flag is permission based. If you would like to be eligible to enable/disable the client flag ensure the following permission is turned on for your admin group:
    To enable the Client Flag, navigate to Clients --> List Clients --> Select Client --> Edit Client Bio. Once the bio is open, select the Assessments tab, under which the VB-MAPP assessment is listed. By default the assessment is disabled. To enable the assessment simply choose 'Enabled' from the drop down menu and select save. Once save is selected, you will receive an alert notifying you of the fees associated with enabling the assessment. 

    Note that if the VB-MAPP assessment is enabled, the site will be charged $5 per month for a 12 month period for the specific client to have access to the VB-MAPP assessment, and the subscription for that client will auto-renew at the 12 month mark. 

    If you would like to proceed with enabling and are consenting to the additional charge select "Yes, Enable", and if you do not want to proceed and incur the cost, select "No, Do Not Enable".

    As soon as Enabled is saved you will now have access to run VB-MAPP assessments with that learner and that learner will have access to all VB-MAPP specific programs. 
  3. Add Assessment via the Client Profile:
    Once the site flag and client flag are enabled you are ready to start an assessment for your learner. All assessments will be housed in the Client Clinical Profile. Note that unlike program and behavior configurations, VB-MAPP assessments are synced across a client's profiles. This means regardless of which client profile you open, the assessment will show and be accessible. 
    To get started, open a Client Profile and then select the Assessments tab from the top of the page. Once opened, a blank table will be displayed. To add an assessment select the "+" icon from the bottom of the table, select VB-MAPP from the pop up and save. Note that if the site flag or client flag is not turned on, the VB-MAPP will not be accessible, this is also indicated in red text within the pop up. Once saved, a new entry will be added to the table where you can now begin scoring your assessment.


At the top of the table you will see: 

  1. Sync Assessment: This button is used to manually sync an assessment from the VB-MAPP App back to MPM. I.e., once selected, the results in the MPM table (if not already auto-synced) will be updated. This is further explained later in the document as well. 
  2. Download IEP Report: Once selected, a pre-filled IEP report will export as a Word document. Note that at this time, this option is only available once the assessment is completed. An assessment is considered completed once another assessment has been added.


Within the table you will see the following headers: 

  1. Assessment: The name of the assessment will remain "VB-MAPP".
  2. Date: This will be the start date of the assessment. If you need to edit the start date at any point, select "Edit Date/Color" from the Access column.
  3. Milestones Raw Score: This column will display the Milestones Raw Score and will be updated each time you make changes to the assessment. 
  4. Status: This column will display a progress bar to indicate how much of the assessment has been completed.
  5. Edit/Access: Within Access you have several options:


    1. Score Assessment: This option will only be available for the current assessment. If selected, it will render a pop up informing you that you are about to open the VB-MAPP App, and once OK is selected from the pop up, the VB-MAPP app will open; you are not able to start scoring the assessment. 
    2. View Assessment: This option is only available for finalized assessments. An assessment is considered finalized after a new assessment has been added. If selected, the same pop up as Score Assessment will be displayed and selecting OK from the pop up will open the VB-MAPP page in full. 

      Selecting Score or View will bring you to the same assessment overview page where you can navigate to the various tabs in order to view all past assessment scores and score the current ongoing assessment. 
    3. Edit Date/Color: This will allow you to edit the start date of the assessment and the color the assessment to appear on the scoring grids.

      Once your selections have been made, select Save from the pop up for your changes to take effect. You will see these changes reflected in the Date column within the MPM table, the IEP report, and all assessment scoring grids. 

    4. Download Assessment PDFs: Once selected, all 4 scoring grids (i.e., Milestones, Barriers, Transitions, and Task Analysis) will be downloaded as PDFs. 


If you would like to return to MPM after scoring the assessment, select the "Go Back" button in the top righthand corner. This will bring you back into the Assessments tab in the profile and the assessment will auto-sync within MPM. This means the Milestones score within the MPM table will be updated along with the PDFs and IEP report. 

If you exit the VB-MAPP page by either closing your browser tab or navigating to another page without first selecting "Go Back", you will need to sync the assessment once you are back in MPM. To sync the assessment, select "Sync Assessment"; this button will be always be available so that you can sync the assessment at any time, however, it is only mandatory to do so in the aforementioned scenarios.



VB-MAPP Program Library Details

Once the site flag is enabled, your site will have access to View and Edit VB-MAPP programs within your Program/Goal Library. The library is comprised of 170 different programs; one that correlates to each of the VB-MAPP Milestones.


These programs are fully set up for you with all goals, mastery criteria, targets, etc. One key feature is that each program also comes with a helpful associated video. The video may show a model demonstrating the skill, an explanation of why the skill is assessed or taught, a demonstration for the staff of how to assess the skill, etc. The video associated to the program will be accessible during appointments from the Mobile-App as well, as all other videos are. 


Some other VB-MAPP specific features of the program include the Domain, Category, and Reference. The Domain of the program correlates to the associated VB-MAPP Domain, and the category is outlined as Level 1, 2, or 3. The reference section contains all VB-MAPP specific verbiage as well as a reference to the VB-MAPP. 


These programs can be fully edited at the program library and client levels, to suit the needs of your organization and clients, the only exception to this is the reference which is locked. 


Once the client flag is enabled you will be eligible to add these programs to client profiles. Once added to a client profile the program functions identically to that of other programs. You are able to make client specific changes, collect data on the program, and analyze the data collected as you would with any other program. The only exception to this is that you will be unable to edit the reference section. 


VB-MAPP Usage Data Report

The VB-MAPP Usage Data Report allows you to easily see which clients are utilizing the VB-MAPP and provides an overview of when the client flag was enabled/disabled. 


Access to this report is controlled by the following permission:

If enabled, the report will be found under clinical data reports. You have the option of filtering by All Clients or selecting individual clients. Once Go is selected the report will populate below. The report displays the client name, date the VB-MAPP client flag was activated, and the date the flag was deactivated. If a "-" is displayed in the column it is indicating a null value, meaning that the report is still active. Note, only clients that have had the flag enabled will be displayed in this report. As with all other data reports you are able to export to Excel or CSV and can filter using the column funnel icon from the MPM generated report.




Stay tuned for more exciting VB-MAPP updates!